Annual General Meeting 2021

There are 3 items that require congregational approval:

  • Minutes of AGM 2019
  • Committee reports
  • Proposed budget for 2021

By Sunday, March 7, everyone will have received a copy of the 2020 Annual Report that includes the proposed Budget for 2021 (paper copies will be distributed to those who do not have email).

The congregation is invited to ask questions about the report. In particular, please ask for any information that you need in order to make an informed decision about the two motions:

  • Approval of the Minutes of the 2019 Annual General Meeting (held on February 23, 2020)
  • Approval of the proposed budget for 2021

Here are the ways you can seek answers to any questions you might have:

JOIN A ZOOM MEETING

The meeting will be moderated by Pastor Coggin. Jack Reimer (Treasurer), David McLean (Property), and Colina Titus (Session Clerk) will be in attendance. Date, time and a Zoom link will be circulated with the annual report.

  • Phone in to the Zoom meeting by calling in with your question (phone number will be provided) or
  • Email your questions to Colina (Session Clerk) sessionclerk@standrewsvictoria.ca Colina will pass your question to the person best able to provide an answer. To achieve a timely completion of the business associated with the Annual Meeting, all questions must be submitted no later than March 14, 2021.

ANSWERS TO YOUR QUESTIONS

Following this question-and-answer process, a summary of questions and the answers given will be emailed together with TWASA on 16 March (and hand delivered with worship materials on 18 March.) Although not as helpful as attending a regular congregational meeting, it is hoped that your own questions, those of others and the answers will be beneficial to your decision making.

HOW YOU CAN VOTE

On Wednesday, March 16, TWASA will include an invitation for everyone to vote by completing a Google document (in the same way that the congregation was able to vote for the new elders). The voting document will also be posted on our website.

Provision will be made for those without email to vote by phone through the church office, or by asking an elder or a friend to email a vote for them. The motions will be clearly stated in the voting document. Everyone in the household should vote.

All votes must be submitted by Tuesday, March 23. The summary of the questions and responses will be included in the minutes of the 2021 Annual General Meeting.

Important note and rationale for the process for this year’s annual meeting procedure: Because members and adherents cannot interact together with this method (combination of Zoom meeting, phoning and electronic voting) it should be considered irregular and reserved for use only during the pandemic when other real-time options are not possible and important decisions are required.

Please contact sessionclerk@standrewsvictoria.ca if you have any questions.